Terms and Conditions
We are committed to providing a safe, transparent, and reliable experience. These Terms & Conditions explain the rules, responsibilities, and guidelines that apply when you access or use our platform and services.
1. Agreement to These Terms
These Terms and Conditions (“Terms”) govern your access to and use of the website located at https://northernstaffing.ca (the “Site”) and any related services, job boards, application forms, newsletters, and communications provided by Northern Staffing (“Northern Staffing”, “we”, “us”, or “our”).
By accessing the Site, submitting a job application, requesting staffing services, subscribing to our newsletter, or otherwise interacting with us through the Site, you confirm that you have read, understood, and agree to be bound by these Terms. If you do not agree, please do not use the Site.
If you are entering into these Terms on behalf of a company or other organization, you confirm that you have the authority to do so.
2. Definitions
“Candidate” or “Job Seeker” means an individual who uses the Site to search for employment, submit a résumé, or apply for a position.
“Client” or “Employer” means a business or organization that engages Northern Staffing for recruitment, staffing, or related services.
“Services” means the recruitment and staffing services described on the Site, including direct hire, contract-to-hire, executive search, and temporary or long-term contract placement.
“User” , “you” , or “your” means any person who accesses or uses the Site.
“Content” means all text, images, graphics, logos, job postings, documents, and other material made available on the Site.
3. Eligibility
You must be at least 18 years of age, or the minimum working age in your province or territory, to submit an application or create an account through the Site. By using the Site, you confirm that you meet this requirement and that you are entitled to work in Canada or hold valid authorization to do so.
4. Our Services
Northern Staffing operates as a recruitment and staffing agency headquartered in Mississauga, Ontario. We introduce qualified candidates to employers and assist employers in filling open positions across sectors including logistics and services, hospitality, manufacturing, and education and government. Northern Staffing acts as an intermediary. Unless we expressly place you as a temporary worker on our own payroll under a separate written agreement, Northern Staffing is not your employer, and we do not control the terms, conditions, wages, hours, or workplace practices of any third-party employer.
5. No Fees Charged to Job Seekers
Northern Staffing does not charge candidates any fee for finding or attempting to find employment. Our services to job seekers are free of charge at every stage — application, screening, interview coordination, and placement.
If anyone claiming to represent Northern Staffing requests payment from you in exchange for a job, an interview, or placement assistance, do not pay. Please report it immediately to hr@northernstaffing.ca.
6. Candidate Responsibilities
a. All information you provide is true, accurate, current, and complete, including your work history, education, credentials, certifications, and your right to work in Canada.
b. You will promptly notify us of any material change to your information or availability.
c. You will not submit information belonging to another person or misrepresent your identity.
d. You authorize Northern Staffing to share your résumé and application details with prospective employers for the purpose of considering you for employment opportunities.
e. Where required for a specific role, you consent to reasonable pre-employment screening — which may include reference checks, credential verification, background checks, or skills testing — subject to your separate express consent.
Submitting false or misleading information may result in withdrawal of your application, removal from our database, and termination of any placement.
7. No Guarantee of Employment or Placement
Northern Staffing makes no representation, warranty, or guarantee that:
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any application will result in an interview, offer, or placement;
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any position advertised on the Site remains available at the time of your application;
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any candidate referred to a Client will accept an offer, commence work, or remain in a role for any period of time.
Hiring decisions rest solely with the applicable employer. Job postings on the Site are provided for informational purposes and may be modified, filled, or withdrawn at any time without notice.
8. Employer and Client Terms
b. They will meet all of their obligations to workers placed by Northern Staffing, including fair treatment, safe working conditions, accurate and timely payment, and freedom from discrimination or harassment.
c. They will not circumvent Northern Staffing by directly or indirectly engaging a candidate introduced by us in order to avoid placement or conversion fees. Such engagement within the period set out in the applicable service agreement will trigger the agreed fee.
d. They will not use candidate information provided by Northern Staffing for any purpose other than evaluating that candidate for the role for which they were introduced.
e. Invoices are payable in accordance with the terms stated on the invoice. Overdue amounts may accrue interest at the rate specified in the applicable service agreement.
9. Accounts and Registration
If the Site offers account registration, you are responsible for maintaining the confidentiality of your login credentials and for all activity occurring under your account. Notify us immediately at hr@northernstaffing.ca if you suspect unauthorized access. We may suspend or terminate any account at our discretion.
10. User Submissions
You retain ownership of any résumé, cover letter, portfolio, or other material you submit (“Submissions”). By submitting, you grant Northern Staffing a non-exclusive, royalty-free licence to store, reproduce, and disclose your Submissions to prospective employers and to use them internally for the purpose of providing the Services.
You are responsible for ensuring your Submissions do not infringe the rights of any third party or contain confidential information belonging to a current or former employer.
We may retain Submissions in our candidate database for future opportunities unless you request removal in writing.
11. Acceptable Use
You agree not to:
- use the Site for any fraudulent or deceptive purpose;
- post or transmit content that is defamatory, harassing, discriminatory, obscene, or otherwise objectionable;
- post fictitious job listings or solicit candidates or clients for a competing agency;
- scrape, harvest, or extract data — including résumés, contact details, or job postings — by automated means;
- attempt to gain unauthorized access to the Site, its servers, or any connected system;
- introduce viruses, malware, or any code intended to disrupt or damage the Site;
- interfere with any other user’s use of the Site;
- reproduce, resell, or redistribute any part of the Site or Content without our prior written consent.
We reserve the right to investigate suspected violations and to remove content, restrict access, or take any other action we consider appropriate.
12. Intellectual Property
The Site and all Content, including the Northern Staffing name, logo, design elements, text, graphics, and software, are owned by or licensed to Northern Staffing.
You may view and print Content for personal, non-commercial use only. No other use is permitted without our prior written permission. Nothing in these Terms transfers any ownership rights to you.
13. Privacy and Personal Information
Your use of the Site is also governed by our Privacy Policy , which explains how we collect, use, disclose, and protect your personal information.
By submitting an application, you consent to the collection and use of your personal information for recruitment purposes, including disclosure to prospective employers.
14. Electronic Communications
By providing your email address or phone number, you consent to receive communications from Northern Staffing relating to your application, placement, or account. If you subscribe to our newsletter or opt in to marketing communications, you may withdraw consent at any time using the unsubscribe link in any message or by contacting hr@northernstaffing.ca.
15. Third-Party Links and Content
The Site may contain links to third-party websites, including employer sites, social media platforms, and application portals. These links are provided for convenience only. Northern Staffing does not control, endorse, or assume responsibility for the content, privacy practices, or availability of any third-party site. Accessing them is at your own risk.
16. Availability of the Site
We aim to keep the Site available and accurate, but we do not guarantee uninterrupted access. The Site may be unavailable due to maintenance, technical issues, or circumstances beyond our control. We may modify, suspend, or discontinue any part of the Site at any time without notice.
17. Disclaimer of Warranties
The Site, its Content, and the Services are provided on an “as is” and “as available” basis, without warranties of any kind, express or implied, including implied warranties of merchantability, fitness for a particular purpose, accuracy, and non-infringement.
Northern Staffing does not warrant that job postings are current or accurate, that candidate information supplied to Clients is complete or verified beyond the screening steps expressly agreed, or that the Site is free of errors or harmful components.
Nothing on the Site constitutes professional advice of any kind.
18. Limitation of Liability
Northern Staffing, its directors, officers, employees, and agents will not be liable for any indirect, incidental, special, consequential, or exemplary damages, or for any loss of profits, revenue, data, business opportunity, or goodwill, arising out of or in connection with your use of the Site or the Services.
Our total combined liability arising out of or relating to the Site or the Services will not exceed the greater of (a) the total fees paid by you to Northern Staffing in the six (6) months preceding the event giving rise to the claim, or (b) CAD $100.
19. Indemnification
You agree to indemnify and hold harmless Northern Staffing and its directors, officers, employees, and agents from and against any claims, damages, losses, and expenses, including reasonable professional fees, arising from or related to: (a) your use of the Site; (b) your breach of these Terms; (c) any information you submit; or (d) your infringement of any third-party right.
20. Confidentiality
Each party agrees to keep confidential any non-public business, commercial, candidate, or client information disclosed by the other in connection with the Services, and to use it only for the purposes contemplated by these Terms or an applicable service agreement. This obligation continues after these Terms end.
21. Termination
We may suspend or terminate your access to the Site, remove your profile or Submissions, or decline to provide Services, at any time and without notice, if we believe you have breached these Terms or if we consider it necessary to protect the Site, our clients, our candidates, or our business. Sections that by their nature should continue — including Sections 12, 17, 18, 19, 20, and 24 — will remain in effect.
22. Force Majeure
Northern Staffing is not responsible for any delay or failure to perform resulting from causes beyond our reasonable control, including natural disasters, labour disputes, power or telecommunications failures, cyberattacks, epidemics, or acts of war or terrorism.
23. Changes to These Terms
We may update these Terms from time to time. The revised version takes effect when posted on this page, and the “Last updated” date will be amended accordingly. Your continued use of the Site after changes are posted constitutes acceptance of the revised Terms. We recommend reviewing this page periodically.
24. General
Severability. If any provision of these Terms is found to be invalid or unenforceable, that provision will be modified or removed to the minimum extent necessary, and the remaining provisions will remain in full effect.
No waiver. Our failure to enforce any provision does not constitute a waiver of that provision or any other.
Assignment. You may not assign or transfer your rights under these Terms without our prior written consent. We may assign these Terms in connection with a merger, acquisition, or sale of assets.
Entire agreement. These Terms, together with our Privacy Policy and any signed service agreement, make up the entire agreement between you and Northern Staffing regarding the Site and the Services.
25. Accessibility and Accommodation
Northern Staffing is committed to providing an accessible experience for all users. If you require this information in an alternate format, or need accommodation during the recruitment or application process, please contact us and we will work with you to meet your needs.
26. Contact Us
Questions about these Terms may be directed to:
Northern Staffing (Unit L-22) 7200 Goreway Drive Mississauga, Ontario, L4T 2S7 Canada
Email: hr@northernstaffing.ca Alternate: northernstaffingca@gmail.com Phone: 905-904-5552 / 905-904-7300
© Northern Staffing. All Rights Reserved.
